Entering Prepaid Vouchers

In this topic, you will learn  about entering prepaid vouchers.

The prepayment functionality in PeopleSoft Payables:

     •Allows a payment to be made to a supplier without an invoice.

     •Creates accounting entries for the prepayment.

     •Applies VAT and withholdings to the prepayment.

     •Facilitates the application of the final voucher to the prepayment.

Steps:

1. Click the Main Menu button.

   Step 1

2. Click the Accounts Payable menu.

   Step 2

3. Click the Vouchers menu.

   Step 3

4. Click the Add/Update menu.

   Step 4

5. Click the Regular Entry menu.

   Step 5

6. Click the Voucher Style list.

   Step 6

7. Click the Prepaid Voucher list item.

   Step 7

8. Click in the Supplier ID field.

   Step 8

9. Enter the desired information into the Supplier ID field.

    

   Enter "C000000294".

   Step 9

10. Enter the desired information into the Invoice Number field. Enter "PV CITY OF UNION 11122014".

     

    Note: This format is "PV", which stands for Prepaid Voucher. It inclues the vendor name and date in MMDDYYYY format.

    Step 10

11. Enter the desired information into the Invoice Date field.

     

    Enter "11/12/2014".

    Step 11

12. Enter the desired information into the Gross Invoice Amount field.

     

    Enter "6000.00".

    Step 12

13. Click the Add button.

    Step 13

14. The Invoice Information page enables you to enter or view information about the invoice.

    Step 14

15. Use the scrollbar to view additional information on the page.

    Step 15

16. Make sure that the prefilled GL chart strings are accurate and appropriate for this transaction.

    Step 16

17. Click the Save button.

    Step 17

18. Notice that a Voucher ID has been assigned to this transaction.

    Step 18

Congratulations, you successfully learned how to enter prepaid vouchers.

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