Entering Regular Vouchers


In this topic, you'll learn how to enter regular vouchers.


Steps:

  1. Click the Main Menu button.

    Step 1

  2. Click the Accounts Payable menu.

    Step 2

  3. Click the Vouchers menu.

    Step 3

  4. Click the Add/Update menu.

    Step 4

  5. Click the Regular Entry menu.

    Step 5

  6. Click the Look up Short Supplier Name (Alt+5) button.

    Step 6

  7. Click the 1301 GERVA-001 link.

    Step 7

  8. Enter the desired information into the Invoice Number field.

     

    Enter "135248679".

    Step 8

  9. Enter the desired information into the Invoice Date field.

     

    Enter "11102014".

    Step 9

  10. Enter the desired information into the Gross Invoice Amount field.

     

    Enter "245.65".

    Step 10

  11. Click the Add button.

    Step 11

  12. Once we complete the voucher entry process, PeopleSoft will assign the next numerical Voucher ID to this entry.

    Step 12

  13. Use the Invoice Information page to enter information such as invoice header information, non-merchandise charges, and voucher line and distrubution information.

    Step 13

  14. Use the Distribute by field to determine whether the distrubution will be based upon amount or quantity.

    Step 14

  15. Enter the desired information into the Description field.

     

    Enter "Custodial Supplies and Services".

    Step 15

  16. Use the scrollbar to view additional information on the page.

    Step 16

  17. Make sure that the GL Chart has the appropriate and corresponding values for this transaction.

    Step 17

  18. Click the Payments link.

    Step 18

  19. Use the Payments page to change the payment schedule, schedule multiple payments, schedule direct payment to an alternate supplier and location, record a manual payment, or create an express payment.

    Step 19

  20. The Remit to field displays the supplier ID for the remit to supplier for this transaction. If necessary, you can override defaults by selecting another ID.

    Step 20

  21. Use the Payment Options section to specify the bank, account, method, handling, etc. from which the payment will be issued. These defaulted values can also be revised if needed.

    Step 21

  22. Click the Voucher Attributes link.

    Step 22

  23. Use the Voucher Attributes page to view and, if necessary, override the default voucher settings on the page.

    Step 23

  24. Click the Save button.

    Step 24

  25. Notice that a Voucher ID has now been assigned.

    Step 25

Congratulations, you successfully learned how to enter regular vouchers.

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