Entering Adjustment Vouchers


In this topic, you will learn to adjust existing vouchers using an adjustment voucher.


Steps:

  1. Click the Main Menu button.

    Step 1
  2. Click the Accounts Payable menu.

    Step 2
  3. Click the Vouchers menu.

    Step 3
  4. Click the Add/Update menu.

    Step 4
  5. Click the Regular Entry menu.

    Step 5
  6. Click the Voucher Style list.

    Step 6
  7. Click the Adjustments list item.

    Step 7
  8. Enter the desired information into the Supplier ID field.

     

    Enter "C000000006".

    Step 8
  9. Note that the naming convention is "ADJ" for adjustment, the name of the supplier, and then the date in MMDDYYYY format.

     

    Enter the desired information into the Invoice Number field. Enter "ADJ_4IMPRINT11062014".

    Step 9
  10. Enter the desired information into the Invoice Date field.

     

    Enter "11062014".

    Step 10
  11. Click the Add button.

    Step 11
  12. The Invoice Information page enables you to enter or view various information about the invoice.

    Step 12

  13. Click the Expand section button.

    Step 13
  14. Click the Look up Voucher ID (Alt+5) button.

    Step 14
  15. All available vouchers from this vendor that are able to be adjusted are listed automatically.

    Step 15

  16. Click the 01001394 link.

    Step 16
  17. Click the Copy to Voucher button.

    Step 17
  18. Change the original voucher Total to a negative adjustment amount.

     

    Enter the desired information into the Total field. Enter

     a valid value
     e.g.
     "-2400.00"
    .

    Step 18
  19. Enter the desired information into the Description field.

     

    Enter "Tax Exemption corrected".

    Step 19
  20. Change the Line Amount to a negative adjustment amount.

     

    Enter the desired information into the Line Amount field. Enter

     a valid value
     e.g.
     "-2400.00"
    .

    Step 20
  21. Use the scrollbar to view additional information on the page.

    Step 21
  22. The Calculate button sends the amount throughout the voucher and will create errors if there are any.

     

    Click the Calculate button.

    Step 22
  23. Notice that the Merchandise Amt has been updated.

     

    Also notice that the GL chart strings have been replicated from the original voucher to ensure that the adjustment corrects the right strings and not the wrong ones.

    Step 23

  24. Click the Save button.

    Step 24
  25. Notice that this adjustment voucher has been assigned a Voucher ID.

    Step 25

Congratulations, you successfully learned how to enter adjustment vouchers.

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