In this topic, you will learn to adjust existing vouchers using an adjustment voucher.
Steps:
Click the Main Menu button.
Step 1Click the Accounts Payable menu.
Step 2Click the Vouchers menu.
Step 3Click the Add/Update menu.
Step 4Click the Regular Entry menu.
Step 5Click the Voucher Style list.
Step 6Click the Adjustments list item.
Step 7Enter the desired information into the Supplier ID field.
Enter "C000000006".
Step 8Note that the naming convention is "ADJ" for adjustment, the name of the supplier, and then the date in MMDDYYYY format.
Enter the desired information into the Invoice Number field. Enter "ADJ_4IMPRINT11062014".
Step 9Enter the desired information into the Invoice Date field.
Enter "11062014".
Step 10Click the Add button.
Step 11The Invoice Information page enables you to enter or view various information about the invoice.
Step 12Click the Expand section button.
Step 13Click the Look up Voucher ID (Alt+5) button.
Step 14All available vouchers from this vendor that are able to be adjusted are listed automatically.
Step 15Click the 01001394 link.
Step 16Click the Copy to Voucher button.
Step 17Change the original voucher Total to a negative adjustment amount.
Enter the desired information into the Total field. Enter
Enter the desired information into the Description field.
Enter "Tax Exemption corrected".
Step 19Change the Line Amount to a negative adjustment amount.
Enter the desired information into the Line Amount field. Enter
Use the scrollbar to view additional information on the page.
Step 21The Calculate button sends the amount throughout the voucher and will create errors if there are any.
Click the Calculate button.
Step 22Notice that the Merchandise Amt has been updated.
Also notice that the GL chart strings have been replicated from the original voucher to ensure that the adjustment corrects the right strings and not the wrong ones.
Step 23Click the Save button.
Step 24Notice that this adjustment voucher has been assigned a Voucher ID.
Step 25Congratulations, you successfully learned how to enter adjustment vouchers.