Entering Journal Vouchers

In this topic, you'll learn how to enter journal vouchers.

Journal vouchers are used to correct accounting entries for vouchers that have already been posted and paid.

Steps:

1. Click the Main Menu button.

   Step 1

2. Click the Accounts Payable menu.

   Step 2

3. Click the Vouchers menu.

   Step 3

4. Click the Add/Update menu.

   Step 4

5. Click the Regular Entry menu.

   Step 5

6. Click the Voucher Style list.

   Step 6

7. Click the Journal Voucher list item.

   Step 7

8. Click the Look up Supplier ID (Alt+5) button.

   Step 8

9. Click the ABATE & INSULATE LLC link.

   Step 9

10. Click the Add button.

    Step 10

11. A Journal Voucher adjusts the Chart Fields assigned to a voucher and payment.

    Use the Invoice Information tab to enter original and corrected Chart Field entries.

    Step 11

12. Enter the desired information into the Invoice No field. Enter "34577654".

     

    This should be the same invoice as was entered for the orignal voucher.

    Step 12

13. Enter the desired information into the Invoice Date field.

     

    Enter "03152015".

    Step 13

14. Click the Look up Related Voucher (Alt+5) button.

    Step 14

15. Click the 01000148 link.

    Step 15

16. Click the Add multiple new rows at row 1 (Alt+7) link.

    Step 16

17. Click the OK button to add one row.

    Step 17

18. On the first GL Chart line, we will enter the expense as it should have been entered and containing a debit...

    On the second line, we will enter the incorrect chart line with a credit balance (-).

    Step 18

19. Enter the desired information into the Merchandise Amt field.

     

    Enter "500".

    Step 19

20. Enter the desired information into the Account field.

     

    Enter "53021".

    Step 20

21. Enter the desired information into the Oper Unit field.

     

    Enter "CL000".

    Step 21

22. Enter the desired information into the Fund field.

     

    Enter "A0000".

    Step 22

23. Enter the desired information into the Dept field.

     

    Enter "620200".

    Step 23

24. Enter the desired information into the Class field.

     

    Enter "602".

    Step 24

25. Enter the desired information into the Merchandise Amt field.

     

    Enter "-500".

    Step 25

26. Enter the desired information into the Account field.

     

    Enter "52021".

    Step 26

27. Enter the desired information into the Oper Unit field.

     

    Enter "CL000".

    Step 27

28. Enter the desired information into the Fund field.

     

    Enter "A0000".

    Step 28

29. Enter the desired information into the Dept field.

     

    Enter "620200".

    Step 29

30. Enter the desired information into the Class field.

     

    Enter "602".

    Step 30

31. Click the Save button.

    Step 31

32. Notice that the system has assigned a Voucher ID to this transaction.

     

    Now we would treat this transaction like any other voucher (Budget Checking, Posting, etc).

    Step 32

33. Notice that the total for this invoice is $0.00. That shows that our debit and credit lines offset each other.

    Step 33

34. Click the Home link.

    Step 34

Congratulations, you successfully learned how to enter journal vouchers.

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